Emerald Hills Homeowners Association
Winter 2020 / 2021 Newsletter
December 18, 2020
Dear Neighbors,
In an effort to keep Emerald Hills Homeowners
informed regarding ongoing neighborhood activities,
this letter is being sent out electronically
via e-mail, posted on Facebook, posed on
the webpage and sent via U.S. mail to those
homes for which we still do not have e-mails
addresses on file at this time.
At the most recent HoA Board of Directors
meeting we discussed the importance of keeping
the 180+ homeowners in the Emerald Hills
Neighborhood informed. In light of there
being over 35 property owners for which we
still do not have email addresses on file,
there is still a need to spend money on postage
stamps for mailing newsletters. If you would
prefer to receive the Emerald Hills Homeowners
Association newsletter in paper form there
is nothing that you need to do. If you are
not currently receiving these electronically
but would prefer an e-mail version then send
your updated email address to the HoA Vice
President at vp@ehhoa.info.
Neighborhood reminders
Property Improvement Requests
According to our covenants, owners are required
to obtain approval from the Architecture
Review Committee (ARC) before starting any
new building, performing exterior modifications
to existing structures, or altering your
property. This
includes new construction, exterior painting
which changes the color scheme, structural
additions, fences, walls, sheds, pools, etc.
Please contact a member of the Board or the
ARC, or visit our "http://ehhoa.info/"
website to obtain a
“Property Improvement Request Form”. Please
note that Modification Forms should be sent
to "EHHOA ARC, P.O. Box 1024, Fishersville,
VA 22939" rather than to APMS.
Bicycle and pedestrian safety. Walk on the left (facing traffic) and ride
bikes on the right. Children on bicycles
need to be reminded that they should not
be speeding around road intersections.
Traffic Concerns: There continue to be speeding cars on Wyndham
Hill Drive and Emerald Heights. A description
of several of the speeding vehicles has been
provided to the County Sheriff’s office.
In light of children staying home more for
on-line school there is a safety concern.
Snowplowing. There are several newly acquired homes
this past year. Consistent with years past,
snowplowing of the roads is not the responsibility
of the HoA. Snow plowing of roads is done
by the County and VDOT. Plowing is done by
VDOT trucks as well as by VDOT contractors.
Cats. There have been continued reports of feral
cats in the neighborhood. Please do not feed
any of the stray cats; perhaps they will
go elsewhere. Please don’t feed the stray cats that are
roaming the neighborhood. Clearly there is a health and safety concern
related to the feral cat colonies in Virginia.
Dogs. Complaints regarding barking dogs should
be submitted to the property management company
not the Board of Directors. If you walk your
dog in the neighborhood please clean up after
your pet.
Grass clippings. Next year when we start mowing again, please
be mindful not to blow grass clippings into
the street. Keeping grass clippings out of
the road next to your home is a law. Code of Virginia 18.2-324, "nor shall
any person throw
or deposit or cause to be deposited upon
any highway soil, sand, mud, gravel or other
substances so as to create hazard to the
traveling public" This is a class 1
misdemeanor with a maximum penalty of $2,500
and one year in jail.
Wetlands Management. Most of the stormwater from the neighborhood
collects in an area located north of the
Augusta County Service Authority pumping
station. In December we were informed by
the County Engineering office that their
application for a grant to modify this wetlands
area as part of a Chesapeake Bay water quality
improvement initiative and take over management
of a large section of one of the open fields
has permanently been placed on hold. The
County Engineering office included the following
statement “ …. continue to pursue other plans
for meeting the County's obligations…” This
issue is now considered to be closed.
Property Management Company Update. The property management services contract
with APMS is due for renewal at the end of
March. The BoD is reviewing what it is that
they do, what it is costing us and what it
is that we need a property management company
to do for us.
The BoD continues to discuss how to control
HoA expenses and keep the annual assessment
fee reasonable. One cost saving initiative
that was discussed at the December BoD meeting
was: Turning off the electric meter for the
light located at the North Entrance sign.
Unless there is a significant interest from
homeowners to illuminate this sign, electricity
will be turned off in March.
The major annual expense for the HoA continues
to be mowing of the common area and wetlands.
Goals for next year:
a. Provided the pandemic social distancing
restrictions are lifted thereby allowing
us to have an in-person annual meeting next
September there will be a few proposed additions
to the existing HoA by-laws. Some of the
proposed
additions include:
(1) Standardizing late fees related to late
payment of the annual assessment. Currently
this fee is $7.80.
(2) Implementing a structured fine standard
related to violation of certain HoA by-laws.
As the age of the homes in the neighborhood
increases keeping up property appearances
will require ongoing efforts. The intent
of imposing fees related to deviation from
the established covenants and by-laws is
to ensure that non-conformities can be discouraged
and home values can be maintained.
Note: Each of the proposed changes to the
by-laws would require approval by 10% of
the homeowners.
The schedule for next year’s quarterly meeting
has been set for the following dates:
Sunday March 7th at 6:30pm Sunday September 12th at 6:30pm |
Sunday June 6th at 6;30 pm Sunday December 5th at :30 pm |
The annual HoA meeting has been scheduled
for Monday September 20th.
Specific meeting agenda requests can be sent
to Board@ehhoa.info. If the pandemic meeting restrictions are
still in place then these meetings will be
conducted via zoom; otherwise they will be
held at the Yancey fire station.
Volunteers needed:
There continue to be three open positions
in our homeowners’ organization. They are:
Welcome Committee, Webpage and e-mail Administrator
(i.e. Webmaster) and an Architectural Review
Committee member. Job descriptions for each
have been written and are being posted on
the webpage and Facebook page or can be obtained
by contacting one of the Board members. If
you are interested in volunteering to help
out the organization please contact one of
the board members whose names are listed
below. The more tasks that we are able to
handle ourselves the less money we need to
pay the property management company. Many hands make for light work. Specific initiatives that will require additional
homeowner involvement include: a garden committee
to help develop ideas on how best to refresh
the entrance sign area and to review and
update the HoA by-laws.
Contact us:
Emerald Hills Homeowners Association Inc.,
PO Box 1024, Fishersville, VA 22939
Website: http//ehhoa.info/ Board e-mail:
Board@ehhoa.info
Your volunteer HoA Board Members are committed
to continuing the unique setting that we
enjoy here in Emerald Hills. Thank you very
much for your assistance and cooperation
in making this an excellent neighborhood.
If you have an interest in serving on a homeowner’s
association committee, please let one of
the board members know.
Board of Directors are:
Jacques L’Heureux, President Brent Adams, Treasurer |
Suzanne Reich, Vice President | Frank Battaglia, Secretary |
Nicole Baucom, Chairperson Architectural Review Committee |
Association & Property Management Services
((APMS). PO Box 2182, Harrisonburg, VA 22801
(200 High Street, Bridgewater, VA 22812)
Phone: 540-423-3879 e-mail: office@apmsva.com
Sincerely, Jacques L’Heureux, President EHHOA
president@ehhoa.info